To safeguard the rights and dignity of employees, the Group shall encourage its business partners and suppliers to abide by the standards and conditions detailed below:
The Group shall encourage its business partners and suppliers to consider the risks that climate change may pose to their operations, as well as to actively mitigate their impacts on the environment. The Group shall also reiterate to its business partners and suppliers the value that efficient use of resources and waste monitoring bring to the company. The Group shall invite its business partners and suppliers to emulate the standards, practices and principles set out below and in Hutchison Ports Policy Circular 48, Environmental Policy, or its subsequent updates.
1.1 CK Hutchison Holdings Limited (the "Company", together with its subsidiaries and controlled affiliates, the "Group") is committed to upholding high standards of business integrity, honesty, fairness and transparency in all its business dealings, which is integral to the corporate culture of the Group. The Company strictly prohibits any form of fraud or bribery, and is committed to the prevention, deterrence, detection and investigation of all forms of fraud and bribery.
1.2 The Board is accountable to the implementation of the anti-fraud and bribery efforts of the Group which includes values, code of conduct, risk management, internal controls, communication and training, oversight and monitoring.
Directors and senior management of the Company are responsible for ensuring the effective implementation and in particular, the monitoring and investigation of any material fraudulent or bribery activities committed within the Group.
1.3 Fraud or bribery damages a company's reputation and undermines its relationship with its regulators, customers, business partners and competitors. It may lead to criminal prosecution of or regulatory action against a company and/or its employees, resulting in the imposition of criminal or civil penalties, including fines and imprisonment, and could damage a company's business.
Definition of fraud and some examples of fraudulent behaviour that may impact the Group are set out in Appendix 1 to this Policy.
1.4 This Policy applies to the Group, and to all directors, officers and employees of the Group (which for these purposes includes temporary and contract staff) (the "Employees"), as well as its Third Party Representatives (as further described in paragraph 7 below).
The Company encourages its business partners, including suppliers, to abide by this Policy, where applicable.
1.5 All Employees must maintain objectivity and avoid conflict of interest and subordination of judgment in the performance of their duties and responsibilities for the Group. They must disclose their interests in which a conflict may arise.
Please refer to the CK Hutchison Code of Conduct (Conflict of Interest).
1.6 All Employees are required to adhere to this Policy, as well as any additional requirements set by their employing company or by local law (which may be stricter than those set out in this Policy), the breach of which may lead to disciplinary action that might ultimately result in termination of employment and/or personal civil or criminal sanctions, or where appropriate, may also be referred to regulatory/law enforcement authorities.
1.7 This Policy sets out the minimum standards of conduct to which all Employees are required to adhere. The Policy should be read in conjunction with the CK Hutchison Code of Conduct.
1.8 Questions in relation to this Policy should be directed to the General Manager - Group Human Resources, or to the senior member of management designated by the local management of an Employee's employing company (or if no such person is designated, to the Head of Human Resources of their employing company).
2.1 Guidance on what could constitute "bribery" is contained in Appendix 2 to this Policy.
2.2 Employees are strictly prohibited (whether acting in their own capacity or on behalf of the Group) from:
2.3 In addition to complying strictly with the provisions in this Policy, Employees must exercise common sense and judgment in assessing whether any arrangement could be perceived to be corrupt, illegal or otherwise inappropriate.
3.1 It is the general policy of the Group not to make any form of donation to political associations or individual politicians. Employees must not use any funds or assets of the Group for contributions to any political party or candidate for public office.
In addition, no Employee may make any political contribution as a representative of the Group or create the impression that he or she is acting as a representative of the Group.
If any requests are made for political contributions by the Group, such requests should be referred, via the Group Corporate Affairs Department, to the Group Co-Managing Directors for consideration.
Please also refer to the CK Hutchison Code of Conduct (Political Contributions) and the CK Hutchison Corporate Communications Policy (Contribution to Politicians / Political Associations).
3.2 Charitable donations and sponsorships may in some circumstances constitute a disguised form of bribery. Therefore such activities should strictly follow the provisions set out in the CK Hutchison Corporate Communications Policy (Contribution to Charitable Organisation).
4.1 Facilitation payments (i.e. unofficial payments demanded in return for speeding up or securing the performance of routine government actions, such as obtaining visas, permits or licences) are prohibited.
5.1 Business gifts and hospitality are customary courtesies designed to build goodwill among business partners. In some cultures they play an important role in business relationships. However, a problem may arise when such courtesies compromise, or appear to compromise, the ability to make objective and fair business decisions.
Offering or receiving any gift, gratuity or hospitality that might be perceived to unfairly influence a business relationship should be avoided. The following guidelines apply at all times.
5.2 Business Courtesies must comply with the following principles:
5.3 Employees should use good judgment; "everyone else does it" is not sufficient justification.
Consider whether public disclosure of the Business Courtesy would cause embarrassment to the Group or the recipient; if so it should not be provided or accepted.
In determining whether a specific Business Courtesy lies within the bounds of acceptable business practice, Employees are encouraged to discuss the issue with their supervisor.
5.4 Each Group company is to have a procedure in place whereby Business Courtesies outside the normal course of business are documented and recorded, whenever accepted, given or rejected.
The record must expressly state the nature, purpose, value (if known) and date of the Business Courtesy and also details of the giver/receiver of the Business Courtesy. Such records must be preserved.
5.5 Each company within the Group is to set a pre-approved maximum limit for giving, and receiving, of gifts (including gift cards and gift certificates or vouchers), above which prior written approval must be sought from the Division Managing Director.
The pre-approved maximum limit for receiving or giving gifts at the Company level shall not exceed US$200 equivalent.
Whilst the pre-approved maximum limit for other companies within the Group will be determined in accordance with local professional and industry standards and may vary from country to country, such maximum limit for receiving or giving gifts shall not exceed US$200 equivalent.
In determining whether to approve gifts of a value higher than the pre-approved maximum, the Division Managing Director shall follow the principles set out in paragraphs 5.2 and 5.3 above.
6.1 The Group is committed to dealing with its customers and suppliers in a fair, honest and professional manner, while seeking best value for the business.
Potential suppliers are treated on an equal basis and no unmerited favouritism is to be shown in the procurement of goods and services.
The Group conducts its procurement practices in a fair and transparent manner and Employees must act with due care and diligence when evaluating prospective contractors and suppliers.
6.2 The Group will not deal with contractors and suppliers and other potential business partners known to be paying bribes and/or engaging in corrupt or fraudulent activities.
Appropriate levels of diligence are to be conducted by adequately skilled persons in the selection and renewal of new or existing contractors and suppliers and other business partners (such as a joint venture partner) commensurate with the bribery and/or fraud risk associated with a particular relationship.
6.3 The Group works with suppliers and business partners that demonstrate adherence to the best practices. Proper measures will be taken should these suppliers/business partners are found to be in breach of laws and regulations.
Please also refer to the CK Hutchison Supplier Code of Conduct for more details.
7.1 Legislation in some countries imposes criminal liability for a company's failure to prevent bribery or fraud by anyone providing services for or on behalf of the company.
The Group is committed to promoting anti-fraud and anti-bribery practices amongst any third party representatives it engages ("Third Party Representatives").
Third Party Representatives could include amongst others, advisers, agents, introducers and finders, consultants and political lobbyists.
The prohibitions in this Policy apply to Third Party Representatives engaged to represent the interests of the Group, a breach of which could result in termination of their engagement.
7.2 The approval of the Company is required in accordance with the CK Hutchison Policy on Appointment of Third Party Representatives before the appointment of any Third Party Representative.
7.3 To minimise the risk of Third Party Representatives engaging in inappropriate conduct, Group companies should:
8.1 Each Group company is to ensure that Employees are informed about and understand this Policy, including applicable local procedures and requirements, and that there is a clear escalation procedure for reporting actual or suspected breaches of this Policy and suspicious activity.
Each Group company is to make this Policy available to all Employees (whether in hard copy or online) and to provide briefings to new Employees thereon.
At a minimum, key Employees are to receive regular training relating to fraud and bribery risks faced by their organisation, as well as compliance with laws, regulations and standards of conduct which are relevant for their field of business.
8.2 It is every Employee's responsibility to counter fraud and bribery.
8.3 It is the responsibility of every manager to communicate this Policy to Employees.
Managers should ensure that all Employees reporting to them, and external parties within their area of responsibility working on behalf of their respective companies, understand and comply with the prohibitions in this Policy.
8.4 No Employee will suffer demotion, penalty, or other adverse consequences for refusing to pay bribes even if such refusal may result in the Group losing business.
9.1 Each Group company should establish a robust financial and accounting control system, including adequate segregation of duties, authorisation controls and logging of entries or changes to ensure the accuracy and completeness of its books of account, as well as to prevent or detect any irregularities.
Such system is subject to regular review and audit.
9.2 Accurate records of all company transactions and (where required under paragraph 5.4) Business Courtesies must be kept.
All receipts and expenditures must be supported by documents that describe them accurately and properly. The falsification of any books, records or accounts of any company within the Group is prohibited.
9.3 Employees must not pay for Business Courtesies personally as a means of evading the requirements of this Policy.
10.1 If an Employee becomes aware of any actual or suspected breach of this Policy, he/she must report such incidents in accordance with the reporting and escalation procedures established by his/her employing company.
See also the CK Hutchison Whistleblowing Policy which provides a mechanism for Employees and those who deal with the Group to raise concerns on any suspected impropriety, misconduct or malpractice through confidential reporting channels.
10.2 As further set out in the CK Hutchison Code of Conduct (Reporting of Illegal or Unethical Behaviour), the timely reporting of actual or suspected breaches of this Policy lies with the finance manager having responsibility for the operation in which the incident occurs and ultimately lies with the Finance Director of the relevant Division, who is to report actual or suspected incidents of bribery, theft, fraud or similar offences to the Group Finance Director if the amount involved is greater than the de minimis amounts as agreed from time to time between the Group Finance Director and the Managing Director or Finance Director of the relevant Division.
All such matters must also be notified to the General Manager - Group Management Services ("GMS") for independent review and reporting to the Audit Committee.
10.3 Notification for cases above the de minimis amounts should be made by phone or confidential email or fax as soon as the Division management becomes aware of the incident, and in any event within one working day.
Reasonable liaison should then be maintained with the Group Finance Director and/or the GMS, as applicable, in order to ensure they are kept fully apprised of material developments in the case and able to offer forensic or other assistance as appropriate.
10.4 To facilitate the formal risk review and assessment by the Group, all business units should keep a register recording both suspected and actual incidents regardless of the amounts involved, and report the relevant statistics to Group Finance Director on a quarterly basis.
In addition, all the relevant information related to such cases should be made readily available for independent review and follow up by the GMS who then should report to the Audit Committee accordingly.
10.5 Employees are actively encouraged to report any concerns regarding fraud and bribery. Procedures are in place to ensure that such complaints are logged, investigated and appropriate action is taken.
Complaints are to be treated confidentially to the extent possible, and Employees raising legitimate concerns in good faith are to be protected; retaliation of any kind against any Employee for making good faith reports about actual or suspected violation of this Policy is not permitted.
10.6 Employees must cooperate fully and openly with any investigation into alleged or suspected corrupt or fraudulent activity or breach of this Policy.
Failure to cooperate or to provide truthful information may also lead to the Employee being subject to disciplinary action, up to and including dismissal.
11.1 The Audit Committee is responsible for the periodic review of this Policy to ensure its relevance and effectiveness, and shall make recommendation on any changes as may be required to the Board for approval.
This Policy is posted on the website of the Company.